Document Control
Control, version, approve, and distribute every quality document from a single system built to keep your team working from the right revision — every time.
Your Quality System Starts with Controlled Documents
Eliminate outdated documents on the shop floor, streamline approvals, and maintain audit-ready records with a document control system purpose-built for manufacturing quality teams.
Centralized Document Repository
One secure location for every procedure, work instruction, and quality record.
- Organized folder and subfolder structure with drag-and-drop file management and document moving
- Support for all file types including PDFs, Word documents, spreadsheets, and images
Formal Revision Control & Approval Workflows
Ensure every document is reviewed and approved before it reaches the floor.
- Multi-approver workflows with tracked sign-offs, rejection handling, and approval status per reviewer
- Complete revision history with the ability to view, compare, and restore any previous version
Automated Review Cycles & Expiration Alerts
Never let a critical document go stale without anyone noticing.
- Configurable review intervals with automatic periodic review notifications when documents need re-evaluation
- Expiration date tracking with status indicators so overdue documents are immediately visible
Role-Based Access & Distribution
Control who sees what and ensure sensitive documents stay protected.
- Permission management at the folder and document level with role-based access controls
- Document owner assignment with facility and department classification for organized distribution
Revision Management & Approval Workflows
Every document in FactoryQA follows a controlled lifecycle — from draft through approval to release — with full traceability at every stage. Create new revisions with updated content and files, assign approvers, and track each reviewer's sign-off individually. Documents move through clear statuses — Draft, Pending Approval, Approved, Review Needed, Rejected, and Obsolete — so your team always knows which version is current and which documents need attention.
Key Features:
- Structured revision lifecycle — Documents progress through defined statuses with formal transitions, preventing unapproved content from reaching production
- Multi-approver sign-off tracking — Assign multiple reviewers to each revision and track individual approval or rejection with timestamps and comments
- Change request workflow — Team members can formally request changes to any document with required justification, creating a traceable record of why revisions are initiated
- Obsolete and restore controls — Mark outdated revisions as obsolete to remove them from active use, with the ability to restore previous versions when needed
